Certficatation Process
Certification
Procedures
1. Application
Based on the clients
request, icert dispatches an application form, to the applicant together with the
appropriate forms to submit a set of specific information:
- Description of production and processing unit,
including measures, sizes, field of production, number of
operations, average size of farms, maps, cultivation plan, crops seeking
certification, products seeking certification, source of water, livestock,
etc.
- Geographic region and accessibility of operations
- Description of production and field history
- Organizational structures
- Implemented organic management systems
- List of recipes, etc.
- Product Flow
- List of subcontractors and declared produce handling
sites together with the description of their measures, procedures, and
declaration.
The Chief Inspector
completes the applicant review process by comparing the information already at
hand with known problem areas such as sources of contamination and soil
type..etc.
If the information is
complete and comprehensive, the chief inspector assigns an inspector for the
initial visit, experienced in the requested scope. The client receives from the
Adm. & Fin. Officer the invoice for the annual inspection and
certification fees according to the
fees list , published by icert every year.
The client has the
right to refuse the nominated inspector in writing and without any
reasons. In such a case, icert offers a replacement. A second refusal is
not accepted without reasonable or justified arguments. Nevertheless, icert has
the right to cancel the contract with the applicant if this happens.
After signature of the
contract and payment of the annual registration fees and the suggested
inspector is accepted, it is up to the inspector to arrange the inspection date
of the initial visit with the applicant.
2. The Initial Visit
During the initial
visit, the inspector uses the standard inspection checklists/reports developed
by icert to verify the information provided by the operator in his
application. These checklists and reports vary with type of operations
(Farm, Firm, Wild area), and with the requested certification scheme (organic
). The inspector decides on the spot whether to take samples of soil,
plants, suspicious materials found on site or not. The initial visit inspection
report identifies the existing non- conformists and is countersigned by the
operator of farm/firm. The non-conformists should be closed within one month at
most; if this happened the inspector signs the inspection report &
indicates the date of closing the non-conformities.
corrective actions
documents, shall be sent to icert
and are retained in the firm/farm file. This information will be taken into
consideration when referring to the farm/firm files during the certification
process.
3. Registration for organic scheme
The initial visit
inspection report is submitted to the certification committee to take decision
during its regular monthly meeting. The certification committee reviews the
completeness and plausibility of the information in the initial visit
inspection report. In case of approval, the certification committee will
determine the farm organic status and the appropriate conversion period
according to EC 834/2007 in combination with EC 889/2008 regulation as well as
icert Production Standards and Control Measures. The C.E.O. informs the
client about the results of his application by using the form Notification for
the registration Request.
Certification
Procedures
1. Application
Based on the clients
request, icert dispatches an application form, to the applicant together with the
appropriate forms to submit a set of specific information:
- Description of production and processing unit,
including measures, sizes, field of production, number of
operations, average size of farms, maps, cultivation plan, crops seeking
certification, products seeking certification, source of water, livestock,
etc.
- Geographic region and accessibility of operations
- Description of production and field history
- Organizational structures
- Implemented organic management systems
- List of recipes, etc.
- Product Flow
- List of subcontractors and declared produce handling
sites together with the description of their measures, procedures, and
declaration.
The Chief Inspector
completes the applicant review process by comparing the information already at
hand with known problem areas such as sources of contamination and soil
type..etc.
If the information is complete and comprehensive, the chief inspector assigns an inspector for the initial visit, experienced in the requested scope. The client receives from the Adm. & Fin. Officer the invoice for the annual inspection and certification fees according to the
fees list , published by icert every year.
The client has the
right to refuse the nominated inspector in writing and without any
reasons. In such a case, icert offers a replacement. A second refusal is
not accepted without reasonable or justified arguments. Nevertheless, icert has
the right to cancel the contract with the applicant if this happens.
After signature of the
contract and payment of the annual registration fees and the suggested
inspector is accepted, it is up to the inspector to arrange the inspection date
of the initial visit with the applicant.
2. The Initial Visit
During the initial
visit, the inspector uses the standard inspection checklists/reports developed
by icert to verify the information provided by the operator in his
application. These checklists and reports vary with type of operations
(Farm, Firm, Wild area), and with the requested certification scheme (organic
). The inspector decides on the spot whether to take samples of soil,
plants, suspicious materials found on site or not. The initial visit inspection
report identifies the existing non- conformists and is countersigned by the
operator of farm/firm. The non-conformists should be closed within one month at
most; if this happened the inspector signs the inspection report &
indicates the date of closing the non-conformities.
corrective actions
documents, shall be sent to icert
and are retained in the firm/farm file. This information will be taken into
consideration when referring to the farm/firm files during the certification
process.
3. Registration for organic scheme
The initial visit
inspection report is submitted to the certification committee to take decision
during its regular monthly meeting. The certification committee reviews the
completeness and plausibility of the information in the initial visit
inspection report. In case of approval, the certification committee will
determine the farm organic status and the appropriate conversion period
according to EC 834/2007 in combination with EC 889/2008 regulation as well as
icert Production Standards and Control Measures. The C.E.O. informs the
client about the results of his application by using the form Notification for
the registration Request.
